Word 2016 keyboard shortcuts:
Perform common tasks
|
Action |
Keyboard shortcut |
|
Create a nonbreaking space |
Ctrl+Shift+Spacebar |
|
Create a nonbreaking hyphen |
Ctrl+Shift+Hyphen |
|
Make letters bold |
Ctrl+B |
|
Make letters italic |
Ctrl+I |
|
Make letters underlined |
Ctrl+U |
|
Decrease font size
one value |
Ctrl+Shift+< |
|
Increase font size by one value |
Ctrl+Shift+> |
|
Decrease font size by 1 point |
Ctrl+[ |
|
Increase font size 1 point |
Ctrl+] |
|
Remove paragraph or character formatting |
Ctrl+Spacebar |
|
Copy the selected text or object |
Ctrl+C |
|
Cut the selected text or object |
Ctrl+X |
|
Paste text or an object |
Ctrl+V |
|
Refine paste action
(Paste Special) |
Ctrl+Alt+V |
|
Paste formatting only |
Ctrl+Shift+V |
|
Undo the last
action |
Ctrl+Z |
|
Redo the last
action |
Ctrl+Y |
|
Open the Word
Count dialog box |
Ctrl+Shift+G |
Work with documents
and webpage:
Create, view, and save
documents
|
Action |
Keyboard shortcut |
|
Create a new document |
Ctrl+N |
|
Open a document |
Ctrl+O |
|
Close a document |
Ctrl+W |
|
Split the document window |
Alt+Ctrl+S |
|
Remove the
document window split |
Alt+Shift+C or Alt+Ctrl+S |
|
Save a document |
Ctrl+S |
Find, replace, and browse
through text
|
Action |
Keyboard shortcut |
|
Open the Navigation pane
(to search the
document) |
Ctrl+F |
|
dialog box) |
Alt+Ctrl+Y |
|
Replace text,
specific formatting, and
special items |
Ctrl+H |
|
Go to a page,
or other
location |
Ctrl+G |
|
Switch between the last
four places that
you have edited |
Alt+Ctrl+Z |
|
Open a list of browse options |
Alt+Ctrl+Home |
|
Move to the previous browse object (set in browse options) |
Ctrl+Page Up |
|
Move to the next
browse object (set
in browse options) |
Ctrl+Page Down |
Switch to another view
|
Action |
Keyboard shortcut |
|
Switch to Print Layout
view |
Alt+Ctrl+P |
|
Switch to the Outline view |
Alt+Ctrl+O |
|
Switch to the Draft
view |
Alt+Ctrl+N |
OUTLINE SHORTCUT KEYS:
|
Action |
Keyboard shortcut |
|
Promote a paragraph |
Alt+Shift+Left Arrow |
|
Demote a paragraph |
Alt+Shift+Right Arrow |
|
Demote to body text |
Ctrl+Shift+N |
|
Move selected paragraphs up |
Alt+Shift+Up Arrow |
|
Move selected paragraphs down |
Alt+Shift+Down Arrow |
|
Expand text
under a heading |
Alt+Shift+Plus sign |
|
Collapse text
under a heading |
Alt+Shift+Minus sign |
|
Expand or collapse all text or headings |
Alt+Shift+A |
|
Hide or display character formatting |
The slash (/) key on the
numeric keypad |
|
Show the first line
of body text or all body text |
Alt+Shift+L |
|
Show all headings with the Heading 1 style |
Alt+Shift+1 |
|
Show all
headings up to the Heading n style |
Alt+Shift+9 |
|
Insert a tab character |
Ctrl+Tab |
Read Mode SHORTCUT KEYS:
|
Action |
Keyboard shortcut |
|
Go to the beginning of the document |
Home |
|
Go to the end of the document |
End |
|
Go to page n |
n, Enter |
|
Exit Read Mode |
Esc |
Print AND SEE THE DOCUMENTS:
|
Action |
Keyboard shortcut |
|
Print a document |
Ctrl+P |
|
Display the Print page
of the Backstage view |
Alt+Ctrl+I |
|
Move around
the preview page when zoomed
in |
Arrow keys |
|
Move by one preview page when zoomed
out |
Page Up or
Page Down |
|
Move to the first
preview page when zoomed
out |
Ctrl+Home |
|
Move to the last
preview page when
zoomed out |
Ctrl+End |
Work with references, footnotes, and endnotes
|
Action |
Keyboard shortcut |
|
Mark a table
of contents entry |
Alt+Shift+O |
|
Mark a table of authorities entry
(citation) |
Alt+Shift+I |
|
Mark an index entry |
Alt+Shift+X |
|
Insert a footnote |
Alt+Ctrl+F |
|
Insert an endnote |
Alt+Ctrl+D |
Work with Web like
google,edge, and other browsers,
|
Action |
Keyboard shortcut |
|
Insert a hyperlink |
Ctrl+K |
|
Go back one page |
Alt+Left Arrow |
|
Go forward one page |
Alt+Right Arrow |
|
Refresh |
F9 |
Delete text.
|
Action |
Keyboard shortcut |
|
Delete one
character to the
left |
Backspace |
|
Delete one
word to the left |
Ctrl+Backspace |
|
Delete one
character to the right |
Delete |
|
Delete one word to the right |
Ctrl+Delete |
|
Cut selected content to the Clipboard |
Ctrl+X |
|
Undo the last action |
Ctrl+Z |
|
Cut selected content to the Spike |
Ctrl+F3 |
Copy text and graphics
|
Action |
Keyboard shortcut |
|
Open the Clipboard |
Press Alt+H
to move to the Home tab, and then press F, O |
|
Copy selected text
or graphics to the Clipboard |
Ctrl+C |
|
Cut selected text
or graphics to the Clipboard |
Ctrl+X |
|
Paste the most recent
addition or pasted
item from the Clipboard |
Ctrl+V |
|
Move text or graphics once |
F2 (then
move the cursor
and press Enter) |
|
Copy text or pictures once |
Shift+F2 (then
move the cursor and press Enter) |
|
When the text
or an object
is selected, open
the Create New
Building Block dialog box |
Alt+F3 |
|
When a building block—for example, a Smart Art graphic—is selected, display
the shortcut menu that is associated with
it |
Shift+F10 |
|
Copy the header or footer used in the
previous section of the document |
Alt+Shift+R |
Insert functional characters.
|
Action |
Keyboard shortcut |
|
A field |
Ctrl+F9 |
|
A line
break |
Shift+Enter |
|
A page
break |
Ctrl+Enter |
|
A column
break |
Ctrl+Shift+Enter |
|
An em dash |
Alt+Ctrl+Minus sign |
|
An en dash |
Ctrl+Minus sign |
|
An optional hyphen |
Ctrl+Hyphen |
|
A nonbreaking hyphen |
Ctrl+Shift+Hyphen |
|
A nonbreaking space |
Ctrl+Shift+Spacebar |
|
The copyright symbol |
Alt+Ctrl+C |
|
The registered trademark symbol |
Alt+Ctrl+R |
|
The trademark symbol |
Alt+Ctrl+T |
|
An ellipsis |
Alt+Ctrl+Period |
|
An AutoText entry |
Enter (after
the ScreenTip appears) |
Select text and graphics in ms word.
|
Action |
Keyboard shortcut |
|
Select text
and graphics |
Hold down Shift and use the arrow
keys to move the cursor |
Selection keys in ms word.
|
Action |
Keyboard shortcut |
|
Turn extend
mode on |
F8 |
|
Select the nearest character |
F8+Left Arrow
or Right Arrow |
|
Increase the size
of a selection |
F8 (press once to
select a word, twice to select a sentence, and so on) |
|
Reduce the size of a selection |
Shift+F8 |
|
Turn to extend
mode off |
Esc |
|
Extend a selection of one character to the right |
Shift+Right Arrow |
|
Extend a selection of one character to the left |
Shift+Left Arrow |
|
Extend a selection to the end of a word |
Ctrl+Shift+Right
Arrow |
|
Extend a selection to the beginning of a word |
Ctrl+Shift+Left Arrow |
|
Extend a selection to the end
of a line |
Shift+End |
|
Extend a selection to the beginning of a line |
Shift+Home |
|
Extend a selection one
line down |
Shift+Down Arrow |
|
Extend a selection of one line up |
Shift+Up Arrow |
|
Extend a selection to the end
of a paragraph |
Ctrl+Shift+Down Arrow |
|
Extend a selection to the beginning of a paragraph |
Ctrl+Shift+Up Arrow |
|
Extend a selection one screen down |
Shift+Page Down |
|
Extend a selection one screen up |
Shift+Page Up |
|
Extend a selection to the beginning of a document |
Ctrl+Shift+Home |
|
Extend a selection to the end
of a document |
Ctrl+Shift+End |
|
Extend a selection to the end of a window |
Alt+Ctrl+Shift+Page Down |
|
Extend a selection to include the entire document |
Ctrl+A |
Select in a table.
|
Action |
Keyboard shortcut |
|
Select the
next cell’s contents |
Tab |
|
Select the preceding cell’s contents |
Shift+Tab |
|
Extend a selection to adjacent cells |
Hold down
Shift and press
an arrow key repeatedly |
|
Select a column |
Use the arrow keys
to move to the column’s top or bottom cell,
and then do either of the following: ■
Press Shift+Alt+Page Down
to select the
column from top to
bottom ■
Press Shift+Alt+Page Up to select
the column from
bottom to top |
|
Extend a selection (or block) |
Ctrl+Shift+F8, and then use the arrow keys; press Esc to
cancel selection mode |
|
Select an entire table |
Alt+5 on the numeric keypad (with Num
Lock off) |
Move in a table.
|
Action |
Keyboard shortcut |
|
To the next cell in a row |
Tab |
|
To the previous cell
in a row |
Shift+Tab |
|
To the first cell in a row |
Alt+Home |
|
To the last cell in a row |
Alt+End |
|
To the first cell
in a column |
Alt+Page Up |
|
To the last cell in a column |
Alt+Page Down |
|
To the previous row |
Up Arrow |
|
To the next row |
Down Arrow |
Insert characters, and move content
in tables.
|
Action |
Keyboard shortcut |
|
New paragraphs in a cell |
Enter |
|
Tab characters in a cell |
Ctrl+Tab |
|
Move content up one row |
Alt+Shift+Up Arrow |
|
Move content down one row |
Alt+Shift+Down Arrow |
|
Action |
Keyboard shortcut |
|
Copy formatting from text |
Ctrl+Shift+C |
|
Apply copied formatting to text |
Ctrl+Shift+V |
|
Open the Font dialog box to change
the font |
Ctrl+Shift+F |
|
Increase the font
size |
Ctrl+Shift+> |
|
Decrease the font
size |
Ctrl+Shift+< |
|
Increase the font size by 1 point |
Ctrl+] |
|
Decrease the font size by 1 point |
Ctrl+[ |
Apply character formats
|
Action |
Keyboard shortcut |
|
Open the Font dialog
box to change
the formatting of characters |
Ctrl+D |
|
Change the
case of letters |
Shift+F3 |
|
Format all letters as capitals |
Ctrl+Shift+A |
|
Apply bold
formatting |
Ctrl+B |
|
Apply an underline |
Ctrl+U |
|
Underline words
but not spaces |
Ctrl+Shift+W |
|
Double-underline text |
Ctrl+Shift+D |
|
Apply hidden
text formatting |
Ctrl+Shift+H |
|
Apply italic
formatting |
Ctrl+I |
|
Format letters
as small capitals |
Ctrl+Shift+K |
|
Apply subscript formatting (automatic spacing) |
Ctrl+Equal sign |
|
Apply superscript formatting (automatic spacing) |
Ctrl+Shift+Plus
sign |
|
Remove manual character formatting |
Ctrl+Spacebar |
|
Change the selection to the Symbol
font |
Ctrl+Shift+Q |
